Email signature generator

Remove data

Full name (required)

Email

Job title

Company

Phone

Website

Add a field

+ Address

Line color

Photo

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Logo

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Social links

Add more social links

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Preview

Copy signatureCopy HTML code

How to add your signature

Gmail: Settings (gear) → See all settings → General → Signature → Create new → paste → Save changes.

Outlook: Settings → Mail → Compose and reply → paste under Email signature, or use Copy HTML code for Outlook desktop.

Apple Mail: Mail → Settings → Signatures → add a signature → paste.

Your signature looks sharp. Workiz handles the rest of the job — scheduling, dispatching, invoicing, and payments, all in one place.

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How to make a professional email signature

A good email signature does three things: it tells people who you are, it makes it easy to reach you, and it reinforces your brand on every message you send. Only your name is required — add or remove the other fields until the signature carries exactly what you want customers to see, then pick a line color that matches your brand.

Add a headshot and your company logo — both at once, if you like. Crop your photo right in the tool, while your logo keeps its own shape. Each image is hosted automatically so it displays in every email client. Add your social profiles and they appear as neat icons instead of long links. When you are ready, copy the signature and paste it into your email settings. The signature is built with the table layout and inline styles that Gmail, Outlook, and Apple Mail expect, so it keeps its formatting wherever you paste it.

Frequently asked questions

How do I add my signature to Gmail?

Copy your signature, then in Gmail open Settings, the gear icon, and choose See all settings. Under the General tab, scroll to Signature, click Create new, paste your signature, and save changes.

Will my signature work in Outlook and Apple Mail?

Yes. The signature is built with the table layout and inline styles email clients expect, so it pastes cleanly into Gmail, Outlook, and Apple Mail. For Outlook desktop you can also use the Copy HTML code option.

Which fields are required?

Only your full name. Every other field — email, job title, company, phone, address, website, and social links — is optional, and you can add or remove each one to keep the signature as short as you like.

Can I add both a photo and a company logo?

Yes. The photo sits at the top of your signature and your logo at the bottom, and you can use one, both, or neither. You crop the photo yourself into a circle or square, while the logo keeps its own shape so a wide logo is not cut off. Both are hosted automatically so they display in Gmail, Outlook, and Apple Mail. If you paste an image URL instead of uploading, make sure the link is public.

Is the email signature generator free?

Yes, it is completely free and there is no sign-up. Your details are saved in your own browser so your signature is waiting for you next time, and you can reset everything with one click.

Can I change the line color to match my brand?

Yes. Pick any line color and it is applied to the divider at the top of your signature, so it matches your company's brand. Links stay a standard readable blue, and social icons stay a neutral gray.